Esquimalt Men's Shed

Privacy Policy

Effective Date: ___________

Our Commitment

The Esquimalt Men’s Shed (“EMS”) respects your privacy and is committed to protecting your personal information in accordance with British Columbia’s Personal Information Protection Act (PIPA).

What Information We Collect

We may collect:

  • Name
  • Address
  • Phone number
  • Email address
  • Emergency contact information
  • Membership and volunteer information
  • Event registration information
  • Photos taken during activities and events (with permission where required)

We only collect information that is needed to operate the Men’s Shed and provide our programs and activities.

How We Use Your Information

We use your information to:

  • Manage memberships and volunteer activities
  • Communicate with members
  • Organize events and programs
  • Maintain safety and emergency contact records
  • Meet legal, insurance, and administrative requirements

We do not sell, rent, or share your personal information for marketing purposes.

Sharing Information

We may share personal information only:

  • With your consent
  • When required by law
  • In an emergency to protect someone’s health or safety

Photos and Media

Photos may be taken at Men’s Shed activities and events for newsletters, social media, the website, and promotional materials.

If you do not wish to appear in photos, please let us know and we will do our best to respect your wishes.

Protecting Your Information

We take reasonable steps to protect personal information through secure storage, limited access, and safe disposal of records when they are no longer needed.

Accessing Your Information

You may request access to the personal information we hold about you and ask for corrections if it is inaccurate.

Questions or Concerns

If you have questions about this policy or your personal information, please contact:

Privacy Officer
Esquimalt Men’s Shed
Email: __________________
Phone: __________________

Policy Updates

This policy may be updated from time to time. The most current version will be available from the Esquimalt Men’s Shed.

Approved by the Board of Directors
Date: ___________

Version 1.0